Copier Lease

Cost of leasing a copier

A lot of companies pay Click rates (0.11c) per copy and don't pay for the machine or toner, every year it increases in cost and can get up to $1 on color A3 copies. It's a viable decision to renew contracts with new machines.

Typically, there is a cost per copy (CpC) for every page that you print. (Some companies will charge double clicks for. 11 x 17 or scanning). Every year, your cost per copy will continually rise, which is also a opportunity for the sales rep to possibly reduce your CpC (typically newer technology has a lower CpC). Depending on the volumes your office does, this could be where the most "value" to create cost savings comes from.

In terms of your CpC, this typically includes all consumables such as, toner, any and all repair and delivery. The only thing it won't include is paper (or other consumables such as staples if your device has a professional finisher).

Sometimes companies consider just buying the toner, or paying for repairs themselves. However, this is likely not the best option since the devices (like a car) can be quite expensive to repair, and toner can be very expensive purchased on its own.

If you were to go buy a HP desktop printer for example, it may cost you $ 300.00. HP will typically take a loss on the original sale, because they know they will recoup the costs when you purchase the toner.

By experience...

I am a sales rep for one of the big players. 90% of equipment is leased for 36, 48 or 60 months and the business pays a monthly rental and a click charge for what they print. The copiers may work but they are expensive to run and often break down or are under utilized. At the end of the lease the business will be approached by us and competitors and the sales cycle begins. Basically the decision to upgrade the fleet of copiers comes down to a few things.

A) Can we add more value to the business with additional benefits such as software (ocr, papercut, follow me, cloud storage etc. ) on top of a new fleet of copiers?

B) Can we offer a cheaper price and lower click rate (instead of 1 cent per page maybe it's 0.8 cents)

C) Can we offer a better service so that downtime is kept to a minimum and support is provided in a reasonable manner? (a lot of business owners are pissed when they have received shit sevice and is a big reason to change)

So basically whether it is a, b or c the business stands to benefit from upgrading. Even if the copiers work just fine they can always get a better deal especially in such a highly competitive industry.

Copier Leasing

Equipment leasing has become very popular because it is a more feasible solution to meet your requirements than purchasing by spending from your capital. When you are setting up an office you may need equipments including a color copier machine. That's when the important decision needs to be made on whether to purchase one or lease it. It is wise to opt for getting one by lease that suits your requirements. Technology advances everyday so it does not make much sense in investing part of your capital for color copiers, because the copier machine you wish to buy may become obsolete in a short span of time.

The benefits of color copier leasing over purchasing are that with the former it's easy to replace or upgrade the equipment in order to keep up with the competition. Depending on your growing business needs you can easily update with a technologically advanced model of copier which can tackle the work with quality and with lesser processing time. And moreover a copier lease allows the customer to replace the old copier with a new one without paying any extra overhead costs which cannot be availed through a copier purchase.

The color copier machine requires maintenance. If you are running a small business, you may not have the sufficient resources to provide for the maintenance as well as to keep a dedicated maintenance staff to solve the problems which may occur with the copier equipment. The benefits of copier leasing here are that the equipment is provided with regular maintenance from the leasing company itself without causing you any additional burden on your budget.

How Often Should I Replace My Copier or Printer?

A decrepit copy machine can truly suppress performance within a company, not to mention discourage staff members. Damaging the financial institution is tough to validate in any kind of scenario, even when your copy machine is only "sort of" working. Read much more to discover out just how frequently you need to replace your copy machine.

Select your Business

The first point to consider when attempting to decide if a new copy machine is appropriate for your organization is, well, your business. You require to have a look at how your company runs as well as exactly how crucial your copier is within your structure. Obviously the lesser duty it plays in your everyday procedures, the longer you can go in between changing your photocopy machine or shade copiers. For the majority of businesses however, when the copier is not running at maximum speed, the entire company concerns a crawl. For some companies, having a copier performing at excellent form is the most affordable performance that they can enable their device to go for. So where are you in this range? Make the very best and also most unbiased analysis of your service that you can - it will give best starting point for just how commonly you must change your copy machine.

Identify the Problem

Taking all these variables into consideration, if your company is on the high end of usage, you will need to change your copy machine at the very least every 2-3 years. If you do not publish as much and also you can manage some missteps as well as malfunctions along the way, you can stretch the life of your machine out to 5 years. If you obtain routine check-ups as well as cleanings from day one and you do not publish as well much, you can potentially limp your copy machine past the 7 year mark.

A little research will answer this concern yet, depending on use, Ricoh copiers will differ from Canon copiers which will determine exactly how long it will last, so be certain to get the copy machine that is best for your company.

If you are experiencing frequent and negative paper jams then you understand that your copy machine is on its method out as well as that it's time to replace that copy machine.

So ... How Often?

Go and take an honest assessment of the printing demands of your company. You will be able to make an honest evaluation of the demands on your printer as well as can replace it as necessary if you take all these things into consideration. If you have a device that is older than 3 years, do not wait, change as well as evaluate today!

Clearly the much less vital role it plays in your day to day procedures, the longer you can go in between changing your copy machines or shade copiers. Make the best as well as most objective evaluation of your organization that you can - it will certainly provide best starting point for just how often you should replace your copy machine.

Taking all these variables right into consideration, if your company is on the high end of use, you will certainly require to change your copy machine at the very least every 2-3 years.

Before you calculate how commonly you should replace your copier and also shade copiers there are just a couple of more things to take right into consideration. This will certainly determine the kind of copy machine that you select to change the old one with which will determine just how frequently you need to replace that type of maker. A little research will certainly answer this inquiry yet, depending on usage, Ricoh copiers will certainly differ from Canon photo copiers which will determine just how long it will certainly last, so be sure to obtain the copy machine that is best for your company.

When they started happening, the following step to figuring out how usually to change your copier is to figure out just how poor your copier troubles are and also. If the quantity of usage that your copier gets is limited, then you might not see one problem till a year right into owning it. With various other business, they need to obtain it serviced within a week. If after a year you only losing a little clearness as well as clarity on your prints, consider on your own lucky. Typically this can be repaired with a basic maintenance visit where they will certainly do a cleansing of the rollers as well as heads. If you are experiencing poor as well as constant paper jams after that you know that your copy machine is on its escape and that it's time to change that copy machine.